Web
Site Operating Manual
Site
Home Page
Introduction Guidelines
- Design & Development Guidelines
- Operation & Maintenance Web
Site Policies & Practices Ongoing
Web Site Management Web
Site Management Group Frequently
Asked Questions Acknowledgments
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Web
Site Management Group The ongoing, long term effectiveness and stability
of the site requires the creation of a knowledgeable/ experienced management group
charged with the responsibility to: -
Provide regular oversight, and review, -
Make
recommendations on web site development, sound management practices and policies
The
Web Site Management Group shall be accountable to the Vestry of St. Johns
and receive any needed interim guidance from the Wardens and Rector.
Group
Membership & Responsibilities: The Web Site Management Group should
consist of the following individuals: -
Web Management Group Chair
-
Web Sextons (2) -
Rotating Page Sextons (3) -
Web Site Development Resource Expert - Web
Mail Manager
- Vestry
Liaison
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The
time demands and responsibilities of the Management Group Chair and
Web Sexton(s) will normally preclude these individuals from serving
as vestry members while serving on the Management Group. The recommended
term on the Web Site Management Group is three years to match the
current term of service of vestry members.
Management
Group Responsibilities: The management group shall meet at least quarterly.
The time span focus of the group will be a rolling three year focus. As such,
any planning, recommendations, and budgets should reflect this three year focus. Personnel
resource planning and staffing should limit the time demands on individuals to
four (4) hours per week. Demands that exceed this guideline shall be immediately
resolved by the Management Group.
Overall
Management Group Responsibilities:
Qualifications,
Experience, and Time Demands - Web Site Management Group: Shown
below are the Skill Sets, Web site Experience, and projected Time Commitments
for individuals who will develop, maintain and manage St. John's web site.
Category
Area | Web
Sextons | Page
/ Content Sextons | Web
Site Resource Expert | Web
Mail Manager | Chair,
Web Management Group |
Skill Sets:
| |
|
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|
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Familiarity
with Deamweaver 4 or similiar software
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High |
|
High |
|
High |
Familiarity
with Visual Quickstart Guide for Dreamweaver | High |
Good |
High |
|
High |
Web
Site Experience: | |
|
|
|
|
Html
Coding | Intermediate |
Basic |
Advanced |
|
Intermediate |
Database
Driven Sites | |
|
High |
|
High |
E-mail
& Web Mail Management | | |
High |
Basic |
Intermediate |
Web
site Management | |
|
High |
High
| High |
Time
Commitments: (Hours per Week) |
|
|
|
|
|
Uploads
to Server | 2 |
|
|
|
1 |
Management
of Remote Site | 2 |
|
|
|
1 |
E-mail
& Web Mail Management | |
|
|
2 |
1 |
Weekly
Site & Links Check | 2 |
|
|
|
|
Management
of Local Site Pages | 1
| 4 |
| |
1
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Specific
Web Sexton(s) Responsibilities: -
Site
Security & Access -
Standardization
& appearance of web site pages - Create,
maintain and publish on line style guides
-
Final
editorial review and formatting of uploaded pages and updates -
Verification
of online pages and links -
Make
recommendations to the Web Management Group for changes and improvements to the
site. Specific
Page Content Sexton(s) Responsibilities:
- Assist individuals
with the creation and proper formatting of material that will be placed on the
web site.
- Insure
that material being submitted for uploading has received the necessary reviews
and approvals.
- Make
recommendations to the Web Management Group for changes and improvements to the
site.
Specific
Web Mail Manager Responsibilities:
- Maintain
St. John's web site e-mail and web mail system.
- Issue
appropriate user names and passwords. Maintain current written records
of all user names and passwords that have been issued.
- Develop
guidelines and policies for appropriate use of the e-mail and web mail
- Authorize,
establish, and supervise the proper use of special purpose one time
chat lists.
- Immediately
report to the Web Management Group any spamming or hacking incidents.
Specific
Web Management Group Chair Responsibilities:
- Provide
active leadership and assistance to Web Site Management Group
- Chair
quarterly group meetings.
- Provide
leadership and guidance to Page and Content Sextons
Specific
Web Development Resource Expert Responsibilities:
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